Standard File Layout

This is the standard file layout and specifications for Payments Core 365. If you are looking for additional options, see the Enhanced Data File Layout or the Airline File Layout .

PAYMENT_REFERENCE
15 | number
Payment Reference
Unique number assigned to every Fund Event (ACH Payment/Withdrawal, Wire Transfer, Invoice).
Format:  000000000000000
PAYMENT_DATE
8 | date
Payment Date
Date the Elavon system created and transmitted the Fund Event.
Format:  MMDDYYYY
ACCOUNT_NUMBER
40 | text
Account Number
Deposit account number of the customer to which the Fund Event is directed.
ROUTING_NUMBER
12 | number
Routing Number
Federal Reserve-assigned routing number to the financial institution receiving the Fund Event.
Format:  900000000000
FUND_AMT
23 | number
Fund Amount
The amount of the Fund Event (ACH Payment/Withdrawal, Wire Transfer, Invoice).
Format:  $999999999999990.009999
BATCH_REFERENCE
15 | number
Batch Reference
Elavon system generated number assigned to payment batches within the Fund Event.
Format:  999900000000000
BATCH_TYPE
1 | text
Batch Type
Detailed record tag.
Valid values:
  • D - Deposit
  • C - Chargeback
  • B - Billing
  • A - Adjustment
CUSTOMER_BATCH_REFERENCE
11 | number
Customer Batch Reference
Point-of-Sale location reference associated with the settled batch of transactions.
Format:  00000000000
CUSTOMER_NAME
32 | text
Customer Name
Doing Business As (DBA) Name
MERCHANT_NUMBER
11 | number
Merchant Number
Internal merchant identification number.
Format:  0
EXTERNAL_MID
20 | text
External Merchant ID
Customer-facing merchant identification number.
STORE_NUMBER
10 | number
Store Number
Optional store number assigned to the DBA/MID location.
Format:  0
CHAIN
9 | number
Chain
Organizational hierarchy within Elavon assigned with DBA/MID locations.
Format:  999900000
BATCH_AMT
23 | number
Batch Amount
Amount of the transactions grouped in batches by DBA/MID location.
Format:  $999999999999990.009999
AMOUNT
23 | number
Amount
Transaction record amount.
Format:  $999999999999990.009999
SURCHG_AMT
23 | number
Surcharge Amount
Surcharge amount charged on transaction if applicable.
Format:  $999999999999990.009999
CONVNCE_AMT
23 | number
Convenience Amount
Convenience fee charged on transaction if applicable.
Format:  $999999999999990.009999
CARD_TYPE
6 | number
Card Type
Card scheme defined type of card (consumer credit, consumer debit, etc.).
Format:  999000
CHARGE_TYPE
10 | number
Charge Type
Unique interchange product determined by CARD_TYPE and method of processing.
Format:  9999900000
CHARGE_TYPE_DESCRIPTION
32 | text
Charge Type Description
Long description of the interchange product.
CARD_PLAN
4 | text
Card Plan
High-level scheme tag (Visa, MasterCard, Discover, AMEX, Pulse, Union Pay, etc.).
CARD_NO
40 | text
Card Number
Masked number of the cardholder account.
CHK_NUM
15 | text
Check Number
Check number entered at POS.
TRANSACTION_DATE
8 | date
Transaction Date
The calendar day the transaction was processed.
Format:  MMDDYYYY
SETTLEMENT_DATE
8 | date
Settlement Date
The calendar day the transaction was batched and electronically deposited.
Format:  MMDDYYYY
AUTHORIZATION_CODE
6 | text
Authorization Code
APPROVED reference associated with the purchase transaction.
CHARGEBACK_CONTROL_NO
19 | number
Chargeback Control Number
The Case ID of the cardholder's chargeback action.
Format:  9999999990000000000
ROC_TEXT
160 | text
Record of Charges
Customer-assigned reference (Loyalty/Invoice) tag assigned to the transaction.
TRN_ACI
4 | text
Authorization Characteristics Indicator
Unique Visa term indicative of certain interchange qualification.
Valid values:
  • A - Card present
  • C - Card present with merchant name and location data (cardholder activated, self-service, terminal)
  • E - Card present with merchant name and location data
  • F - Card not present - Account Funding
  • K - Card present with key-entry
  • M - Card not present - Direct Marketing (without Address Verification Service - Germany)
  • N - Not a CPS payment service transaction
  • P - Card not present (Preferred Customer participation requested)
  • R - Card not present (Address Verification Service not required)
  • S - Electronic Commerce 3D Secure Attempts
  • T - A CPS Program was not available when authorized
  • U - Card not present - 3D Secure Electronic Commerce
  • V - Card not present (Address Verification Service requested)
  • W - Card not present - Non-3D Secure Electronic Commerce
  • X - Disqualified custom payment service transaction (inserted by BASE II)
CARD_SCHEME_REF
36 | text
Card Scheme Reference
The card reference identifier can be used to trace a transaction from point of sale through the chargeback process.
TRN_REF_NUM
15 | number
Transaction Reference Number
Elavon system assigned transaction reference tag.
Format:  999900000000000
SETTLEMENT_METHOD
5 | text
Settlement Method
Defines how payment was funded (ACH, Wire Transfer, or Invoice).
CURRENCY_CODE
5 | text
Currency Code
The ISO currency the payment was funded in.
CB_ACQ_REF_ID
23 | text
Original Transaction ARN Value
The unique reference number generated by Elavon and sent back to the card associations on each transaction applied for identification on chargeback records.
CHGBK_RSN_CODE
4 | text
Chargeback Reason Code
The reason associated with a cardholder chargeback action.
CHGBK_RSN_DESC
50 | text
Chargeback Reason Description
The reason description associated with a cardholder chargeback action.
MER_REF
92 | text
Merchant Reference
Unique customer defined field.
PURCH_ID
25 | text
Purchase ID
Merchant identifier on the purchase (Card Rental Agreement, Hotel Folio, Order/Invoice Number or Other ID) sent to the card issuer.
CUST_COD
68 | text
Customer Code
The cardholder identified reference value. Required in Commercial Purchase Card transactions. Example: Purchase Order Number
TRN_ARN
23 | text
Transaction Reference Number
A unique reference number generated by Elavon and sent to the card association on each transaction.
TERM_ID
24 | text
Terminal ID
Terminal identification number.
ENT_NUM
6 | number
Entity Number
Entity number within Elavon's hierarchy.
Format:  999999